Contract No. P-11001

Enterprise Content Management System: Design, Integrate, Configure, Implement, Maintain, and Support

Specification Number: P-11001
Title: Enterprise Content Management System: Design, Integrate, Configure, Implement, Maintain, and Support
Description:

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Specification Number: P-11001
Title: Enterprise Content Management System: Design, Integrate, Configure, Implement, Maintain, and Support
Event DateBid StatusDetails
05/02/2011 In Review

A total of 12 proposals were received.
 

05/04/2011 In Review

Purchasing commenced responsiveness and compliance review of the 12 proposals received.

 

05/20/2011 In Review

Responsiveness review started.
 

05/20/2011 In Review

Purchasing in process of scheduling first evaluation committee meeting.
 

06/23/2011 In Review

Proposals under further review for responsiveness in the Purchasing Department.

07/11/2011 In Review

Responsiveness review complete.
The following companies were found responsive:
- AST Corporation
- Document Systems, Incorporated
- Clarity Partners, LLC
- CLS Group, Inc.
- Electronic Knowledge Interchange
- Iyka Enterprises, Inc.
- Risetime, Inc.
- Satyam Technologies, Inc.
- Sofbang, LLC
- Unisys Corporation
- Xybion Corporation

The above responsive proposals will be sent to the Evaluation Committee for review. The Evaluation Committee will hold the first meeting on July 14, 2011.

07/14/2011 In Review

First Evaluation Committee meeting held. Evaluation process discussed, confidentiality agreements signed, and responsive proposals distributed for initial review.

2nd Evaluation Committee meeting scheduled for 8/1/11 to discuss initial review of the proposals.

Meeting previously scheduled for 8/1/11 has been rescheduled for 8/5/11.

The meeting on 8/5/11 had to be rescheduled due to scheduling conflict with committee members. Meeting will now be held on 8/11/11.

08/11/2011 In Review

First Evaluation Committee meeting held. Evaluation process discussed, confidentiality agreements signed, and responsive proposals distributed for initial review.

2nd Evaluation Committee meeting scheduled for 8/1/11 to discuss initial review of the proposals.

Meeting previously scheduled for 8/1/11 has been rescheduled for 8/5/11.

The meeting on 8/5/11 had to be rescheduled due to scheduling conflict with committee members. Meeting will now be held on 8/11/11.

08/22/2011 In Review

Evaluation Committee met and reviewed the initial scores of the proposals. Cost proposals have been administered to the committee for review.

The next committee meeting will be held on 8/31/11 to discuss the cost proposals and determine what questions, if any, need to be asked of the proposers and if oral presentation are needed.

08/31/2011 In Review

Evaluation Committee met to discuss cost proposals and compile questions for proposers.

The Evaluation Committee decided to request further information from six (6) companies, as well as invite them for oral presentations. Oral presentations will take place on 9/15, 9/16, 9/19, and 9/21.

09/21/2011 In Review

The oral presentations requested are completed. If needed, the Evaluation Committee will request further information and/or oral presentations.

09/22/2011 In Review

2nd oral presentation requested of one (1) company for further demonstration of proposed solution. Presentation scheduled for 9/29/11.

09/29/2012 In Review

2nd oral presentation completed. Evaluation committee met to discuss next steps in the evaluation process.

11/10/2011 In Review

A site visit is scheduled for the Evaluation Committee to view a proposer's solution.

11/16/2011 In Review

The Evaluation Committee met with a proposer to review cost proposal items. Best and Final Offer was requested of the proposer.

11/23/2011 In Review

Best and Final Offer was received from proposer. Evaluation Committee will recommend an award to the Board of Commissioners.

12/05/2011 In Review

The award will be recommended at the February, 2012 Board of Comissioners Meeting.

01/27/2012 In Review

The award will now be recommended at the March 2012 Board of Commissioners Meeting. 

03/14/2012 Awarded

This project was awarded to Electronic Knowledge Interchange (EKI) at the March 14, 2012 Board of Commissioners Meeting. 

Specification Number: P-11001
Title: Enterprise Content Management System: Design, Integrate, Configure, Implement, Maintain, and Support
No vendors have downloaded for this bid yet.
Spec. No.: P-11001
Date: 5/2/2011 3:00:00 PM
Title: Enterprise Content Management System: Design, Integrate, Configure, Implement, Maintain, and Support
Bid Deposit: None
Addendum: 1
Purchasing Contact: Trish Melchert
Awardee(s): Electronic Knowledge Interchange (EKI)

Proposal Register

ProposerDate And Time
UNISYS Corporation4/29/2011 10:26:00 AM
Clarity Partners, LLC5/2/2011 9:30:00 AM
CLS Group, Inc.5/2/2011 11:00:00 AM
Electronic Knowledge Interchange5/2/2011 11:30:00 AM
Xybion Corporation5/2/2011 11:30:00 AM
Satyam Technologies, Inc.5/2/2011 1:00:00 PM
Document Services Incorporated5/2/2011 1:30:00 PM
IKYA Enterprises, Inc.5/2/2011 2:00:00 PM
AST Corporation5/2/2011 2:10:00 PM
VIVA USA, Inc.5/2/2011 2:15:00 PM
Risetime, Inc.5/2/2011 2:50:00 PM
Sofbang, LLC5/2/2011 2:55:00 PM

Note: Proposals are subject to review for completeness, accurary, and compliance with all terms and conditions in the specifications.

Awardee(s)

Firm NameCategory
Electronic Knowledge Interchange (EKI)