Contract No. P-11005

Grant Park Landscape Maintenance

Specification Number: P-11005
Title: Grant Park Landscape Maintenance


Specification Number: P-11005
Title: Grant Park Landscape Maintenance
Event DateBid StatusDetails
10/05/2011 In Review

Four (4) proposals were received. Purchasing commences responsiveness and compliance reviews.

10/18/2011 In Review

First Evaluation Committee (EC) meeting scheduled for 10/27/11.

10/27/2011 In Review

First EC meeting. Evaluation process and proposed timeline discussed. Responsive proposals -- minus cost proposals -- distributed to EC members and evaluation process begins. Initial scores due to Purchasing by 5:00 p.m. Friday, Nov.4.

11/07/2011 In Review

Purchasing tabulates preliminary evaluation scores.

11/08/2011 In Review

Second EC meeting. Purchasing presents cumulative preliminary scores to committee. Strengths and weaknesses of each proposal are discussed. Purchasing then distributes cost proposals to EC for review. EC decides to invite all four companies in for interviews. Purchasing begins to schedule the interviews.

11/18/2011 In Review

All four companies were interviewed. After the last one, the EC discussed each cost proposal and each interview. The discussion also involved how each interview clarified the EC's understanding of different aspects of each proposal and cost proposal; how each company operated; how their experience met or did not meet the performance requirements of the specification, etc. A decision was made to ask each company one additional question before a final scoring; that question was "if your company were to be awarded both contracts, could that affect the cost proposal for each? If so, how?" Companies responses would be due on 12/2/11.

The EC also determined the final "weight" of each aspect of the process would be:

Proposal 60%
Interview 30%
Cost proposal 10%

12/02/2011 In Review

All responses received.

12/05/2011 In Review

All responses to the final question were distributed to the EC, along with the final score sheet (proposal 60%, interview 30%, cost proposal 10%).

12/07/2011 In Review

All final scores received, tabulated, and sent to the EC, who were asked to confirm their recommendation to award the contract to the highest-ranked firm on the final score sheet. All unanimously confirmed.

12/14/2011 Awarded

Christy Webber & Company recommended for Award @ the Board Meeting.

12/19/2011 Awarded

Sent accompanying information to the Legal Department for preparation of contract.

01/10/2012 Awarded

Recieved contract from the Law Department.

01/10/2012 Awarded

Sent out contract to Christy Webber Landscapes for review.

01/17/2012 Awarded

Recieved contract and necessary documents for contract routing.


01/20/2012 Awarded

Contract for Grant Park Landscape Maintenance signed (executed) with Christy Webber & Company.

Specification Number: P-11005
Title: Grant Park Landscape Maintenance
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Spec. No.: P-11005
Date: 12/27/2011 3:00:00 PM
Title: Grant Park Landscape Maintenance
Bid Deposit: None
Addendum: 2
Purchasing Contact: Ann Boger
Awardee(s): Christy Webber & Company

Proposal Register

ProposerDate And Time
Moore Landscapes, Inc.10/5/2011 12:15:00 PM
Clauss Brothers, Inc.10/5/2011 12:15:00 PM
Christy Webber & Company10/5/2011 1:34:00 PM
City Escape Garden & Design, LLC10/5/2011 2:50:00 PM

Note: Proposals are subject to review for completeness, accurary, and compliance with all terms and conditions in the specifications.


Firm NameCategory
Christy Webber & Company