| Event Date | Bid Status | Details |
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10/05/2011 | In Review |
four (4) proposals received. Purchasing commences responsiveness and compliance reviews.
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10/18/2011 | In Review |
First Evaluation Committee (EC) meeting scheduled for 10/27/11.
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10/27/2011 | In Review |
First EC meeting. Evaluation process and timeline discussed. Responsive proposals -- minus cost proposals -- distributed to EC members and evaluation process begins. Initial scores due to Purchasing by 5:00 p.m. Friday, Nov. 4.
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11/07/2011 | In Review |
Purchasing tabulates preliminary evaluation scores.
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11/08/2011 | In Review |
Second EC meeting. Purchasing presents cumulative preliminary scores to EC, and EC discusses strengths and weaknesses of each proposal. Purchasing then distributes cost proposals to EC for review. EC decides to invite all four firms in for interviews. Purchasing begins scheduling those interviews.
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11/18/2011 | In Review |
All four companies were interviewed. After the last one, the EC discussed each cost proposal and each interview. The discussion also involved how each interview clarified the EC's understanding of different aspects of each proposal and cost proposal; how each company operated; how their experience met or did not meet the performance requirements of the specification, etc. A decision was made to ask each company one additional question before a final scoring; that question was "if your company were to be awarded both contracts, could that affect the cost proposal for each? If so, how?" Companies' responses would be due on 12/2/11.
The EC also determined the final "weight" of each aspect of the process would be:
Proposal 60%
Interview 30%
Cost proposal 10%
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12/02/2011 | In Review |
All four responses received.
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12/05/2011 | In Review |
All responses to the final question were distributed to the EC, along with the final score sheet (proposal 60%, interview 30%, cost proposal 10%).
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12/07/2011 | In Review |
Final scores received, tabulated, and sent to the EC, who were asked to confirm their recommendation to award the contract to the highest-ranked firm on the final score sheet. All unanimously confirmed.
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12/14/2011 | Awarded |
Christy Webber & Company recommended for Award @ the Board Meeting.
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12/19/2011 | Awarded |
Sent accompanying information to the Legal Department for preparation of contract.
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01/10/2012 | Awarded |
Recieved contract from the Law Department.
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01/10/2012 | Awarded |
Sent contract to Christy Webber Landscapes for review.
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01/17/2012 | Awarded |
Received contract and necessary documents for contract routing.
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01/20/2012 | Awarded |
Contract for Museum Campus Landscape Maintenance signed (executed) with Christy Webber & Company.
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