| Event Date | Bid Status | Details |
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01/03/2011
| In Development |
This RFP has been in development, off and on, since 2009.
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09/26/2011
| Open |
The RFP advertised. The pre-submittal meeting is scheduled for 10/6/11, with a due date of 10/28/11.
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10/06/2011
| Open |
The pre-submittal meeting was attended by 18 people from 16 companies.
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10/18/2011
| Open |
Addendum #1 and Clarifications #1 were published.
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10/24/2011
| Open |
The RFP due date was POSTPONED to 11/7/11.
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11/07/2011
| In Review |
Six (6) proposals received.
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11/07/2011
| In Review |
Responsiveness reviews concluded; all six proposals responsive.
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12/16/2011
| In Review |
First evaluation committee (EC) meeting, at which the evaluation process was discussed and the proposals (minus cost proposals) distributed to members of the EC.
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01/10/2012
| In Review |
All preliminary (proposal only) score sheets turned in to Purchasing for tabulation.
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01/17/2012
| In Review |
Second EC meeting, at which preliminary scoring results were presented by Purchasing. The EC then discussed the strengths and weaknesses of all six proposals, and decided to eliminate the three lowest scoring ones from further consideration; none had extensive planting experience. Purchasing then distributed the cost proposals of the three remaining companies, and after a brief review, decided to study the price proposals in more detail and to invite all three companies in for interviews.
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01/24/2012
| In Review |
All three interviews were held. After the final one, the EC commenced their third meeting. All three interviews and price proposals were discussed. The EC agreed on a final scoring with three elements -- the proposal, the price proposal, and the interview. Purchasing prepared that final score sheet and distributed it to members of the EC that day, with those final scores due back to Purchasing for tabulation on 1/27/12.
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01/27/2012
| In Review |
All final scores were received and tabulated by Purchasing, and the results were distributed to members of the EC through e-mail, with a request that each committee member confirm in writing their agreement with the final results.
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01/31/2012
| In Review |
Unanimous agreement of the EC to recommend for award the (final) highest-scoring company.
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02/08/2012
| In Review |
The EC recommends to the Board of Commissioners that Moore Landscapes, Inc., be awarded the contract for Planting and Landscaping Services District Wide, and the Board concurrs.
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02/10/2012
| Awarded |
Documents required for contract delivered to Law.
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03/07/2012
| Awarded |
Contract finalized (by Law, DNR, Purchasing). Purchasing adding specified exhibits.
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03/13/2012
| Awarded |
Contract mailed to Moore Landscapes for review and signature.
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04/02/2012
| Awarded |
Received signed contract from Moore Landscapes; prepared for internal review and signature circulation.
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04/03/2012
| Awarded |
To Risk Management for review and sign off.
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04/10/2012
| Awarded |
Received OK from Risk Management. To Treasury for review and sign off.
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04/11/2012
| Awarded |
Received OK from Treasury. To General Superintendant for review and sign off.
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04/13/2012
| Contracted |
Contract executed.
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