Chicago Park District


Contract No. P-11049 - South Lake Shore Drive Landscape Maintenance

Specification Number: P-11049
Title: South Lake Shore Drive Landscape Maintenance
Description:

Request for Proposal (RFP) for an experienced landscaping firm to maintain South Lake Shore Drive, a world-class parkway extending the length of Grant, Burnham, and Jackson Parks.  Since these are high visibility landscapes, specialized experience is required, and the contract will be a performance-based one.  The scope of work includes spring clean-up and site preparation; ongoing maintenance; fall maintenance, clean-up, and winterization; and winter maintenance.  Included are trees, shrubs, turf, lawns, planting beds (annuals, bulbs, perennials, etc.), irrigation systems, and immediately adjacent hardscape elements (curbs, stairs, walks, etc.)

Specification Number: P-11049
Title: South Lake Shore Drive Landscape Maintenance
Event DateBid StatusDetails
08/10/2011 In Development

Received Request to Develop Project (RDP) form from the Department of Natural Resources (DNR) for South Lake Shore Drive Landscape Maintenance. Summary of draft scope attached.

Specification number assigned.

Director of Purchasing assigned the project to an Advanced Buyer.

Awaiting developed scope, technical specifications, and cost pages.

10/25/2011 In Development

Received developed scope, technical specifications, and an exhibit. Incorporating them into a Request for Proposal (RFP) document.

11/01/2011 In Development

Received revisions to the above. Incorporating into document and awaiting maps.

11/16/2011 In Development

Received maps. Incorporating into RFP document. 

01/18/2012 Open

Advertised to the public.

01/25/2012 Open

Non-mandatory pre-submittal meeting.  13 people from 9 companies attended.

01/30/2012 In Review

Addendum 1 and Clarifications 1 posted to website.

02/08/2012 In Review

Five (5) proposals received.  Responsiveness review commences.

02/29/2012 In Review

First evaluation committee (EC) meeting scheduled for March 7.

03/07/2012 In Review

First EC meeting, at which the evaluation process was discussed and proposals received (minus cost proposals) were distributed to EC members.  Initial scoring of proposals due to Purchasing on 3/21/12.  Second EC meeting scheduled for 3/26/12.  Evaluation process begins.

03/26/2012 In Review

Second EC meeting, at which Purchasing presented the results of the preliminary evaluation of the proposals.  Pros and cons of each company's submittal were discussed, and the EC unanimously decided to invite the two highest-scoring companies in for interviews.  Interviews were set for Monday, 4/2/12.  Purchasing then distributed the cost proposals submitted by those two companies for evaluation by the committee.  A third EC meeting to discuss the cost proposals was set for Thursday, 3/29.  Later in the day, a non-voting member of the EC prepared a sample cost comparison spreadsheet, which Purchasing then distributed to all members of the EC.

03/29/2012 In Review

Third EC meeting, at which the two cost proposals were analysed and discussed.  Questions for the upcoming interviews were also discussed.

04/02/2012 In Review

Both interviews conducted.  Afterward, the fourth EC meeting was held, at which both companies' proposals, cost proposals, and interviews were discussed in detail.  The EC agreed that Purchasing would prepare a final score sheet combining all three elements.  Purchasing prepared and distributed that score sheet later that day, with scores due to Purchasing by 4/6/12.

04/09/2012 In Review

Final scores were tabulated by Purchasing and distributed via email to the EC.  The EC was asked to confirm in writing their agreement with this final scoring and their recommendation that the highest-scoring company be awarded the contract.  On the same day the EC unanimously confirmed their agreement and that recommendation for award, to be presented at the May meeting of the Board of Commissioners.

05/09/2012 Awarded

Awarded to Moore Landscapes at Board of CXommissioners' meeting

05/11/2012 Awarded

Documents needed for contract delivered to Law.

05/21/2012 Awarded

Contract to vendor for review and signature.

05/25/2012 Awarded

Contract to Risk Management for review and approval.

05/29/2012 Awarded

Contract to General Superintendant for review and signature.

05/30/2012 Awarded

Contract executed.

Specification Number: P-11049
Title: South Lake Shore Drive Landscape Maintenance
CompanyAddressCityStateZipContact
CUI53 W. Jackson Blvd 1450ChicagoIL60604 Monica Herrera
monica@cuiltd.com
Tel: 312-786-1471
Fax: 312-786-1026
A Safe Haven Landscaping2750 W. Roosevelt Rd. ChicagoIL60608 Kris Sokol
kriss@asafehaven.com
Tel: 773-435-8397
Fax: 773-435-8415
Christy Webber & Company2900 W. Ferdinand St. ChicagoIL60622 Peg Isaacson
peg@christywebber.com
Tel: 773-533-0477
Fax: 773-533-0771
AB Sanchez, Inc.2814 E. Hintz Road 2828 E. Hintz RoadArlington HeightsIL60004 Trent Sible
trent@absanchezlandscapes.com
Tel: (847) 392-5767
Turf Care Landscaping, Inc.1018 Darrow Ave EvanstonIL60202 Doug Lytle
info@turfcareinc.com
Tel: 847-475-1677
Fax: 847-475-5854
KGI LandscapingP.O.Biox 265 SkokieIL60076 Gabriel Hostalet
kgilandscaping@gmail.com
Tel: 847-675-4221
Fax: 847-679-4221
CityEscape Garden & Design LLC3022 West Lake Street ChicagoIL60612 Connie Rivera
connie@cityescape.biz
Tel: 773.638.2000
Fax: 773.638.2002
Dust Em Clean Maintenance Company375 E. 69th. Street P.O. Box 377823ChicagoIL60637 Cheryl Gill
dustemclean@gmail.com
Tel: 773 407-0585
Fax: 312 244-3795
Moore Landscapes, Inc.1869 Techny Road Northbrook IL60062 Jim Pearson
jpearson@moorelandscapes.com
Tel: 847-564-9393
Fax: 847-564-9080
Beverly Environmental LLC16504 S Dixie Hwy MarkhamIL60428 Alex Straughn
astraughn@beverlyenvironmental.com
Tel: 708-331-4911
Fax: 708-331-4887
Aquamist Plumbing & Lawn Sprinkling Co., Inc.14526 Chicago Road DoltonIL60419 Julie Tabloff Zito
julie@aquamist.net
Tel: 708-895-1340
Fax: 708-841-6967
Landscape Concepts Management31745 N. Alleghany Rd. GrayslakeIL6030 Wendy Tresner
wtresner@landscapeconcepts.com
Tel: 847-223-3800
Fax: 847-223-0169
The TLC Group LTD.comP.O. Box 127 Clarendon HillsIL60514 janna Smith
janna@tlcgroupltd.com
Tel: 630-789-8894
Fax: 630-759-5688
Chicago Park District541 N. Fairbanks Ct. 6th FloorChicagoIL60611 Barb Wood
barbara.wood@chicagoparkdistrict.com
Tel: (312) 742-4679
rozcolandscaping inc1921 marigold lane sameHanover parkIL60133 Roberto
rozcolandscaping@gmail.com
Tel: 6306874595
JM Irrigation, LLC25850 W. Hwy 60 VoloIL60030 Betty Sargent
bettysargent@jmirrigation.com
Tel: 847-546-0165
Fax: 847-546-0179
Spec. No.: P-11049
Date: 2/8/2012 3:00:00 PM
Title: South Lake Shore Drive Landscape Maintenance
Bid Deposit: None
Addendum: 0
Purchasing Contact: Ann Boger
Awardee(s): Moore Landscapes, Inc.

PROPOSAL REGISTER

ProposerDate And Time
Moore Landscapes, Inc.2/8/2012 11:44:00 AM
Christy Webber & Company2/8/2012 1:10:00 PM
City Escape Garden & Design, LLC2/8/2012 2:10:00 PM
Turf Care Landscaping, Inc.2/8/2012 2:20:00 PM
KGI Landscaping, Inc.2/8/2012 2:56:00 PM

Note: Proposals are subject to review for completeness, accurary, and compliance with all terms and conditions in the specifications.

Document: Download Proposal Register in PDF Format

AWARDEE(S)

Firm NameCategory
Moore Landscapes, Inc.