| Event Date | Bid Status | Details |
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12/15/2011
| In Development |
Received Request to Develop Project form for Jackson Park - Osaka Garden Landscape Maintenance from the Department of Natural Resources.
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12/21/2011
| In Development |
Received scope of work from the Department of Natural Resources (DNR). Incorporating into RFP document.
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01/09/2012
| In Development |
Received revisions to scope and submittal requirements; incorporating them into document.
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02/08/2012
| In Development |
Received maps of work areas from DNR. Incorporating into document.
|
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02/09/2012
| In Development |
Delivered draft RFP document to DNR for review and approval.
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02/10/2011
| In Development |
Received minor revisions and additions from DNR, along with approval. All changes incorporated.
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02/14/2012
| In Development |
Draft RFP to Director of Purchasing for review and approval.
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02/22/2012
| In Development |
Approved
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02/24/2012
| In Development |
RFP distributed to Law, Risk Management, and HR for approvals.
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02/27/2012
| In Development |
Received approvals from Law and HR.
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03/02/2012
| In Development |
RFP to Chief Operating Officer for review and final approval.
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03/08/2012
| In Development |
Approval received. RFP scheduled to advertise Tuesday, March 13.
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03/23/2012
| Open |
Two people from two companies attended the pre-submittal meeting.
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04/06/2012
| In Review |
Two proposals received. Both were deemed responsive. Evaluation committee being formed.
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04/19/2012
| In Review |
First evaluation committee (EC) meeting, at which proposals were distributed (minus cost proposals) and evaluation criteria were discussed. Due date for preliminary scores due to Purchasing for tabulation set for 5/2/12. Second EC meeting scheduled for 5/4/12.
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05/04/2012
| In Review |
Second evaluation committee meeting. Purchasing presents cumulative preliminary scores to EC, and EC discusses strengths and weaknesses of each proposal. EC unanimously agrees that the preliminary scores accurately reflect their 1-2 ranking of both high-scoring companies. Purchasing distributes the two cost proposals to the EC, and the third EC meeting, at which those cost proposals will be discussed, is set for 5/11/12.
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05/11/2012
| In Review |
Third EC meeting, at which cost proposals were discussed, both standing alone and within the context of the proposals submitted. The lower lump sum price of the two was seen as most reasonable, especially when combined with the extensive targeted experience of that submitting firm, and the EC voted unanimously to recomment that the contract be awarded to that firm at the June meeting of the Board of Commissioners.
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06/13/2012
| Awarded |
Awarded to Clauss Brothers, Inc.
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06/26/2012
| Awarded |
Contract sent to awardee for review and signature.
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07/03/2012
| Awarded |
Received signed contract from Clauss Bros.
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07/06/2012
| Awarded |
To Risk Management for review and approval of insurance certificates.
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07/10/2012
| Awarded |
OK from Risk Management. To General Superintendant for review and signature.
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