Work @ CPD
Chicago Park District - Department Of Human Resources
Job Title: Special Event Manager (Park Services) Full-TimeLocation: TBA
Contact: Job Contact Email
DUTIES: Oversees the operations for the district-wide Special Event Venue program. Recommends improvements in the rental process, policies and rental rates. Manages the Preferred Professional and Registered Professional programs.Manages designated special event venues/permits within the Park District. Processes applications, schedules events, prepares and issues contracts and permits, assesses and collects fees and commissions as well as documentation. Monitors events including the set up and tear down. Refunds money and communicates with patrons regarding security deposits. Supervises the event and building maintenance staff, orders supplies and communicates with internal departments to ensure the buildings and grounds are properly maintained. Coordinates the logistics of special events, negotiates with vendors, outlines space needs, mailing information, submits vouchers for payment and ensures the delivery of services and goods.
Plans and executes the marketing activities to maximize revenue including photography, commercial print/internet advertisement or other types of publicity as designated and the Chicago Park District web site. Coordinates all aspects of an open house or other internally produced events.
Markets and books Special Use Facilities.Assists in developing marketing and promotional materials and programs for the Special Use Facilities.Functions as a liaison between the Park District, community groups, governmental agencies, the City, and professional associations.Shows the Special Use Facilities to potential patrons.Reviews the event proposal application for completeness and confirms calendar availability.Interacts with park patrons regarding event guidelines and processes.Monitors events at Special Use Facilities and other locations permitted by the Park District.
Prepares reports, budgets, work plans, staff schedules and correspondence. Ensures that Chicago Park District policies and procedures are followed.
MINIMUM QUALIFICATIONS: Bachelor’s Degree in Communications, Public relations, Marketing, Event Management or related field supplemented by three to five (3-5) years of related experience; or an equivalent combination of training and experience is required.
2009 Salary: $42,685-$61,360 per year
Application Period: 11/2/09-11/23/09
Any vacancy posted is pending Budget approval. *Resumes must be submitted at the time of application. Selection will be based on information provided on the application form and documents submitted with the application form. Names of qualified applicants will be placed on an employment list. Being on an employment list is not an offer or guarantee of employment with the Chicago Park District. An employment list is merely a statement of eligibility. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process. Residency in the City of Chicago is required of all employees. Proof of residency will be required at the time of employment.