Diabetes Management Policy

The Chicago Park District (“Park District”) is committed to complying fully with the Americans with Disabilities Act (“ADA”) and any other applicable laws and regulations pertaining to children with disabilities.

Children with Diabetes Type I or Type II diabetes who attend any Park District program may require assistance with Diabetes management. The management regimen of every child with Diabetes may be different and, for this reason, it is the view of the Park District that one Policy cannot dictate the particular protocol followed by the Park District for all individuals. The Park District will make an individual evaluation of the special needs of each child with diabetes on a case-by-case basis and will work with families to provide appropriate accommodations to children within the scope of this document. Successful participation and accommodation of children with Diabetes depends on an actively cooperative relationship and ongoing communication between the parent(s) or guardian(s) of said children and the Park District.

A parent or guardian who wishes to enroll a prospective child with Diabetes for any Park District program or camp should submit a complete application for the child at least one month ahead of the scheduled start date for any Park District program. This is to allow adequate time for the staff to meet with the parent(s) or guardian(s) of the child to consider the individual needs of the child on a case-by-case basis, and to take the appropriate steps to comply with pertinent laws.

The Park District has available on its website a copy of this Policy, a Diabetes Medical Management Plan Form, a Physical Examination Form, and a Release Form. Within a reasonable time (i.e.., thirty (30) business days) prior to the beginning of any session or program, the parent(s) or guardian(s) of a child with Diabetes will submit to the Park Supervisor a completed and legible Diabetes Medical Management Plan Form, detailing care necessary for the child’s safety, a completed Physical Exam Form, and a signed general release identical to the Release.

For current children who should require treatment for Diabetes, parents or guardians of these children should immediately notify the Park District, submit the completed Diabetes Medical Management Plan Form as set forth above, and comply with the remaining aspects of this Policy within sufficient time to allow the Park District to make good faith efforts for admission to and/or continuation of the session consistent with this Policy.

Because each child’s care is different and the activity levels of each child may be different, this policy should not be construed to prevent the Park District from working with the child’s guardian(s) and/or parent(s) in an effort to expedite the child’s admission or improve the child’s experience.

Parent(s) or guardians will be available at the Park District’s request to attend and participate for the first day of a session with the child and, if deemed necessary by either party, to attend a prior “run-through” of the first day, and to continue to meet with and advise the staff working with the child about his/her proper Diabetes care. Parent(s) will be available by phone or have other emergency contacts available by phone each day that the child is participating in a session to answer questions from the Park District or the child regarding the child’s management of Diabetes care and to approve particular actions related to proper care when necessary.

Parent(s) or guardian(s) will provide specific information about the child’s Diabetes and particular needs related to Diabetes care to the Park District, and will permit the child’s health care providers to share information with the Park District staff when necessary to assure the child’s safety.

Parent(s) or guardian(s) will promptly inform the Park District of relevant changes in the child’s health status. Parent(s) or guardian(s) will provide, along with instructions about proper maintenance or use of all items, all supplies and equipment necessary for the child’s participation in all activities.

Parent(s) or guardian(s) will provide and properly maintain all supplies and equipment for the child’s Diabetes management and assist with proper disposal of equipment and supplies. A Parent or guardian will provide written permission to undertake the steps indicated on the child’s Diabetes Medical Management Plan and Physical Examination Form, and will provide all applicable releases in writing thirty (30) days before a child joins any session or program at the Park District.

Monitoring Blood Glucose Levels
Parent(s) or guardian(s) will check their child’s blood glucose levels each morning before the child arrives at the Park District to ensure the child is within the established “target range” in the child’s Diabetes Medical Management Plan. Parent(s) or guardian(s) agree(s) to be available to provide information, assistance, or guidance so that the Park District can accommodate each child’s Diabetes Medical Management Plan.

Further, parent(s) or guardian(s) will furnish all appropriate meals and snacks for the child, and will ensure that the carbohydrate content falls within the proper amounts set forth in the child’s Diabetes Medical Management Plan so that the totals will be predetermined and calculated by the parents.

At the onset of any symptom of hyperglycemia or hypoglycemia, the child will notify the staff that he/she needs to have a glucose test.

Insulin, Insulin Pumps, and other Medical Supplies
Children with diabetes are responsible for arriving at the Park District with all necessary supplies. Children may carry their own medical supplies and snacks in a safe fashion that meets applicable code or safety standards for the care and disposal of medical supplies so that these supplies are in close proximity to the child. To that end, a child with an insulin pump is expected to come to the Park District with a fully functional pump, back-up insulin and syringes, glucose tablets or other treatments for low blood glucose episodes, and any other equipment necessary for that child. When the child cannot hold these supplies, the supplies will be held at the park’s administrative office. The Park District will not be responsible for carrying a separate set of diabetes medical supplies other than that prepared and stored by the parent or guardian of children with diabetes.

Nothing in this process shall prevent the Park District from exercising its discretion for the benefit of the child. This policy is not intended to provide fixed rules for dealing with all care involving diabetes; however, the policy sets a minimum standard for ADA compliance. This policy is not intended to serve as a contract with any individual child. This policy may be modified and/or updated at any time. This policy may be changed without prior notice by a written statement to individual children. No representative of the Park District, other than the Superintendent or General Counsel, is authorized to make written or oral representations regarding the statements contained in this Policy. Should you have any questions, the Park Supervisor will be happy to answer your questions or help you get the information you need.